Dropping courses

Scenario:

Kid is dropping Latin 8 partway through Q2.

Process:

- Teacher should leave her gradebook alone -- let it reflect whatever actual earned grade he had up to the point of the drop date.

- Admins should leave him enrolled in the course, even if he gets added to and begins attending a different course. That way his grade will get picked up when we store grades.

- If he IS added to a different course e.g. French 8, remember to check the box for the new language course on his Custom Screens -> MS Course Enrollment page:

- At end of Q2, Darlene stores grades.

- AFTER the FINAL store, but BEFORE grade reports go live, Darlene pulls up the kid, goes to his Historical Grades page, finds the Latin8 grade, clicks it, and makes the following changes:

- Set the final grade to a W (for Withdraw)

- Use the (otherwise unused) Teacher Comments field to record the details ("Tommy was getting a C- at the time he dropped Latin 8 January 22 2018" or whatever).

Parents will only see the "W" as the final grade, along with whatever the teacher entered for standards/subject area detail.

OPTIONALLY, Darlene can set the "Display on Transcripts" option to "no" and this will cause there to be no record of the course on the Middle School Transcript Object Report that we send to other schools. Leave it set to "yes," and the transcript will show the course and the W.

- NOW, admins can drop him from the old course in PowerSchool. LEAVE his Latin 8 checkbox checked on the Custom Screens -> MS Enrollment page so that the online report cards still show his Latin grade from Q1 and his W from Q2; OR, UNcheck the box on that page to entirely hide the existence of Latin on grade reports.