Archiving Report Cards

To archive (publish) finalized report cards

This should be done EACH QUARTER, and AFTER grades are finalized and report cards have been previewed by teachers etc., but BEFORE the parent portal is opened.

1. Select all lower school students (search grade_level<6)

2. Go to System Reports -> Report Cards, make sure that the proper report card ("Lower School") is selected and that you're working with the "Current Selection" of students, and click "Generate Report Cards":

3. Wait. It will take awhile to do so many at once. The screen will be grayed out while it's still processing. When done, click the "Archive Report Cards" button in the upper left, and give them a title along the lines of "2018-2019 Q3":

At this point, the archived report cards are available in the parent portal:

Repeat steps 1 through 3 for middle school students (search for grade_level>5 and use the middle school report card.)

To re-archive (replace) a report card, e.g. after a grade change

1. Select the student(s) in question and identify the name and date of the report card you wish to delete. Then Go to Start page -> System Reports -> Develop Report Cards tab -> Archived Reports button:

2. MAKE SURE TO CHANGE THE STUDENT SELECTION to "Current Selection", and make sure to choose the proper Date Archived option. Then click "Delete Report Cards" and it should confirm that it's going to delete 1 record:

3. Then, once corrections have been made (grades, dropped courses, etc.), re-run and re-archive the report card for just that student, using the steps above.